Privacy Policy

Effective Date: October 27, 2025

MySchool Meetings (“we,” “our,” or “us”) is committed to protecting the privacy of all users of our application. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services (collectively, the “Service”). This policy applies to schools, teachers, parents, and students using our platform to organize and manage school meetings.

Please read this Privacy Policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you provide directly to us, including but not limited to:

• Account Information: Name, email address, phone number, and user role (teacher, parent, student, or administrator)
• School Information: School name, school district, and institutional affiliation
• Meeting Information: Meeting schedules, preferences, availability, participant lists, and meeting notes
• Profile Information: Any additional information you choose to provide in your profile

1.2 Usage Information

We automatically collect certain information when you use our Service:

• Device Information: Device type, operating system, unique device identifiers
• Log Data: IP address, browser type, access times, pages viewed, and app features used
• Location Data: We may collect approximate location data based on IP address to provide region-appropriate services

1.3 Information from Third Parties

We may receive information from schools or educational institutions when they set up accounts for users or integrate our Service with their existing systems.

2. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To provide, maintain, and improve our meeting scheduling and management services
• Communication: To send meeting notifications, reminders, confirmations, and service-related announcements
• Account Management: To create and manage user accounts and authenticate users
• Scheduling: To coordinate and organize meetings between teachers, parents, and students
• Customer Support: To respond to inquiries, troubleshoot issues, and provide technical assistance
• Analytics: To understand usage patterns and improve the Service
• Compliance: To comply with legal obligations and enforce our terms of service
• Security: To detect, prevent, and address technical issues and fraudulent activity

3. How We Share Your Information

We may share your information in the following circumstances:

3.1 Within Your School Community

Information necessary for meeting coordination (such as names, availability, and meeting times) is shared with relevant participants including teachers, parents, students, and school administrators as appropriate for the scheduling and organization of meetings.

3.2 Service Providers

We may share information with third-party service providers who perform services on our behalf, such as:

• Cloud hosting and storage providers
• Email and notification services
• Analytics providers
• Customer support tools

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

3.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or if we believe disclosure is necessary to:

• Comply with legal processes
• Enforce our Terms of Service
• Protect the rights, property, or safety of MySchool Meetings, our users, or the public
• Respond to claims of child safety concerns

3.4 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction.

3.5 With Your Consent

We may share your information for any other purpose with your explicit consent.

4. Children’s Privacy

Our Service may be used by students who are minors. We are committed to protecting the privacy of children and complying with applicable laws, including:

• Children’s Online Privacy Protection Act (COPPA) in the United States
• Privacy legislation in Canada and Australia applicable to minors

When students under 13 (or the applicable age of digital consent in their jurisdiction) use our Service:

• We collect only the minimum information necessary for the Service to function
• We require parental consent or rely on school authorization under COPPA’s school official exception
• We do not use student information for targeted advertising
• Parents and guardians have the right to review and delete their child’s information

Schools using our Service represent and warrant that they have obtained all necessary consents and authorizations for student participation.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and audits
• Access controls and authentication mechanisms
• Employee training on data protection

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide the Service to you
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

When you close your account or your school terminates use of the Service, we will delete or anonymize your personal information within a reasonable timeframe, except where we are required by law to retain certain information.

7. Your Rights and Choices

Depending on your location, you may have the following rights:

7.1 Access and Correction

You have the right to access and update your personal information through your account settings or by contacting us.

7.2 Deletion

You may request deletion of your account and associated personal information, subject to certain legal retention requirements.

7.3 Data Portability

You may request a copy of your personal information in a structured, commonly used format.

7.4 Opt-Out

You may opt out of non-essential communications by adjusting your notification preferences in the app or following unsubscribe instructions in emails.

7.5 Parental Rights

Parents and guardians have the right to review, correct, or request deletion of their child’s personal information.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.

9. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the updated policy in the app
• Updating the “Effective Date” at the top of this policy
• Sending a notification through the app or via email for material changes

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

11. Regional Specific Information

11.1 For Users in Australia

We comply with the Australian Privacy Principles under the Privacy Act 1988. You have rights to access and correct your personal information, and to make complaints about privacy breaches to the Office of the Australian Information Commissioner.

11.2 For Users in Canada

We comply with applicable Canadian privacy laws, including PIPEDA where applicable. Canadian users have rights to access personal information and seek corrections.

11.3 For Users in the United States

We comply with FERPA (Family Educational Rights and Privacy Act) requirements when acting as a school official. We comply with COPPA for children under 13. State-specific privacy rights (such as under CCPA in California) are honored where applicable.

This Privacy Policy was last updated on October 27, 2025.